NPREMA Terms of Use and Policies
Updated on January 10, 2026
1 About these Terms
These Terms of Use and Policies govern access to NPREMA websites, digital platforms, memberships, events, resources, and services, together with participation in programs approved or hosted by NPREMA. The National Pre-Medical Association is referred to as “NPREMA,” “we,” “us,” or “our.” “You” means the person accepting these Terms and, where that person has authority to act for an organization, that organization.
The program provisions below apply to initiatives, chapters, societies, campaigns, community projects, educational activities, mentorship programs, committees, and other projects submitted to or hosted by NPREMA, collectively called “Programs.” Program leaders, founders, coordinators, and authorized organizational representatives are collectively called “Organizers.” The term “hosting” describes only the support expressly approved in writing and does not by itself establish fiscal sponsorship, insurance coverage, or a separate legal entity.
By affirmatively accepting these Terms through a registration, application, signed agreement, or other acceptance process, you agree to be bound by them. Where permitted by law, use after reasonably conspicuous notice that use constitutes acceptance also signifies agreement. If you do not agree, do not register, submit a Program, or use services requiring acceptance. An individual cannot bind an organization without authority.
2 Eligibility and Accounts
You must provide accurate and current information, maintain the confidentiality of your credentials, and promptly notify NPREMA of suspected unauthorized access. Accounts and benefits are personal and may not be shared, transferred, sold, or used to misrepresent another person without written approval. You are responsible for activity you authorize or cause through your account.
Independent account holders and Organizers must be at least 18 and legally able to contract. Minors may participate only in designated Programs under the required parent or guardian consent and supervision arrangements. A minor may not independently enter a hosting agreement or authorize financial commitments. NPREMA may request eligibility verification or decline access where appropriate.
3 Membership and Benefits
NPREMA may establish and revise membership categories, eligibility standards, application requirements, and benefits, subject to commitments made for a paid membership term and applicable law. Membership does not guarantee admission to any school, a test score, employment, clinical placement, mentorship match, scholarship, award, recommendation, or leadership role.
Unless expressly provided in NPREMA’s governing documents or required by law, participation in a membership program does not confer corporate membership, voting rights, authority over organizational assets, or governance rights. Benefits depend on availability, eligibility, partner terms, and continued compliance. NPREMA may discontinue a benefit prospectively; mandatory refund rights and express paid commitments remain applicable.
4 Acceptable Conduct
You must act lawfully, respectfully, and honestly. Prohibited conduct includes harassment, discrimination, threats, exploitation, fraud, falsification of credentials or service hours, impersonation, unauthorized solicitation, misuse of charitable funds, and disclosure of another person’s confidential information. You may not interfere with platform security, distribute malicious software, circumvent access controls, scrape personal data, or harvest member information for unrelated purposes.
NPREMA may moderate or remove content and restrict access when it reasonably believes these Terms have been violated or action is needed to protect people, funds, systems, or its mission. NPREMA is not required to publish or preserve submitted content. These rules do not prohibit honest reviews, lawful criticism, protected reporting, cooperation with authorities, or other legally protected activity.
5 Educational Resources and Independent Providers
NPREMA resources are provided for general education and information. They do not create a medical, legal, financial, therapeutic, or other professional relationship and should not replace advice from a qualified professional. Participants must independently confirm admissions requirements, deadlines, eligibility, and other information with the responsible institution.
Mentors, speakers, vendors, schools, and partner organizations may operate independently. A listing, link, discount, introduction, or hosted page is not a guarantee of their services, statements, safety, or outcomes. Purchases from independent providers are subject to their terms. Any material commercial relationship will be disclosed where required by law.
5A Company Reviews Comparisons and Editorial Opinions
NPREMA may publish reviews, comparisons, rankings, commentary, and recommendations about test preparation providers, admissions services, schools, products, and other organizations relevant to students pursuing healthcare careers. Evaluative judgments reflect the opinions of NPREMA’s editorial team or the identified contributor at the time of publication. They may draw on disclosed evaluation criteria, documented experience, public information, interviews, and polls or surveys actually conducted. We distinguish our editorial conclusions from factual statements and from experiences reported by respondents. A contributor’s views do not necessarily represent every NPREMA member, volunteer, partner, or affiliated institution.
A review is not a certification, accreditation, guarantee, or exhaustive assessment of every provider. Unless expressly stated, publication does not mean NPREMA purchased, used, audited, or independently tested the service. Subjective ratings reflect the criteria and weights identified in the review; readers may reasonably reach different conclusions. Prices, offerings, personnel, and policies may change, and readers should verify current details with the provider before purchasing. NPREMA may select which providers to cover and may update its opinions as information changes.
NPREMA will disclose relevant material connections clearly and conspicuously with the affected content, including shared ownership or leadership, employment or other business relationships, sponsorships, donations, referral compensation, and free or discounted services, where those connections could affect how readers assess the review. A general website disclosure does not replace a needed disclosure near a review or recommendation. Sponsored content will be identified, and content will not be presented as independent of a company when that representation is inaccurate. The existence of a discount partnership alone does not establish that NPREMA receives a commission.
Opinions are not intended to imply undisclosed defamatory facts. Labeling material as opinion does not excuse materially false factual claims, fabricated experiences, deceptive comparisons, or other unlawful content. Quoting a respondent does not by itself verify an allegation or remove NPREMA’s responsibility for its own publication decisions. We may verify, contextualize, decline, or remove allegations before publication. Companies and readers may submit specific factual corrections, supporting evidence, and a response to info@nprema.org, identifying the article and disputed statement. NPREMA will review credible correction requests and correct material factual errors when established. It retains editorial discretion over placement and publication of responses, subject to law; disagreement alone does not require removal of a supported opinion.
5B Polls Surveys Rankings and Research Summaries
Poll and survey results describe responses received under the stated methodology and during the stated collection period. Unless a publication expressly supports a broader inference, results are not represented as the views of all premedical students, all customers of a provider, or the public. Voluntary and online samples may be affected by self selection, limited sample size, nonresponse, recall error, duplicate responses, and other limitations. Respondents’ reported experiences may not be independently verified. Survey responses do not establish causation or guarantee individual outcomes.
When publishing poll based conclusions or comparisons, NPREMA will provide or link to the source, collection dates, sample size and relevant response counts, recruitment method, material question wording and response options, eligibility and verification procedures, material incentives or sponsorship, weighting or exclusions, and significant limitations. Missing information will be identified rather than implied to be known. NPREMA will distinguish different respondent groups and denominators and will not portray an ordinary margin of sampling error for an opt in sample as though it came from a representative probability sample. Appropriate model based precision estimates require supporting explanation. Rankings will identify the criteria used and any material limits on comparisons.
NPREMA may exclude suspected duplicates, bots, ineligible responses, spam, conflicts, or manipulated submissions under consistent criteria. It will not fabricate respondents, condition incentives on favorable or unfavorable answers, or selectively suppress otherwise valid responses to create a misleading result. Public results and quotations remain subject to the author privacy protections in Section 13 and the Privacy Policy. Research involving human participants that requires institutional or ethical review may proceed only after obtaining the required approvals; these Terms are not research consent or an exemption determination.
5C Use of Website Content and Third Party Names
Subject to these Terms, NPREMA grants you a limited, revocable, nontransferable permission to access its resources for your own personal educational use. Unless a resource states otherwise, you may not sell, redistribute, republish, remove attribution from, or create a competing commercial collection of NPREMA materials without written permission. This restriction does not limit fair use, public domain use, lawful quotation, or other rights provided by law. Third party materials remain subject to their owners’ rights and any applicable licenses.
References to companies, schools, examinations, and products identify the subjects discussed. Their names and marks belong to their respective owners. Reference, review, or comparison does not imply sponsorship, approval, or affiliation unless expressly stated. NPREMA does not claim ownership of third party marks by discussing them.
6 Program Approval and Scope of Support
Submitting a proposal, discussing a project, receiving preliminary assistance, or appearing on a website does not authorize a Program to operate in NPREMA’s name. Hosting requires written approval from an authorized NPREMA representative and acceptance of the applicable hosting terms. NPREMA may reject proposals or condition approval on additional information, changes, training, insurance, or a separate agreement.
NPREMA may provide a hosted page, approved donation tools, administrative assistance, promotional opportunities, or training only to the extent confirmed in writing. Design preferences, custom domains, staffing, promotion, fundraising results, response times, and continuing technical support are not guaranteed unless expressly agreed. NPREMA may set priorities and allocate its resources in its discretion.
Approval is limited to the Program scope, activities, locations, leadership, budget, and period approved. Material changes require further written approval. Hosting does not automatically include use of NPREMA’s tax exemption, insurance, facilities, banking arrangements, or authority to issue charitable receipts.
7 Organizer Responsibilities and Reporting
Organizers are responsible for planning, staffing, logistics, lawful execution, and day to day management of their Programs, within NPREMA’s approved scope and oversight requirements. They must provide accurate descriptions, suitable content, necessary permissions, current contact information, and a designated lead contact. They must train their teams and communicate these policies to relevant participants.
Organizers must provide budgets, receipts, attendance or service records, impact reports, and other documentation reasonably requested by NPREMA, within specified reasonable deadlines. They must disclose significant changes, complaints, conflicts of interest, safety incidents, threatened claims, and suspected misuse of funds promptly. Serious safety or safeguarding concerns must be reported immediately, with emergency services contacted first when appropriate. Records must be retained for the period specified by NPREMA or applicable law.
NPREMA may review records, request corrective action, withhold recognition or disbursements, and suspend activities while verifying compliance. NPREMA’s review or approval does not relieve Organizers of their own responsibilities.
8 Authority and Public Representation
Organizers and participants may not sign contracts, incur debt, hire personnel, promise payment, open accounts, issue tax documents, collect funds, or make commitments in NPREMA’s name without express written authorization. An approved title does not by itself confer contracting or spokesperson authority.
Use of NPREMA’s name, logo, tax identification number, charitable status, letterhead, email domain, or other organizational identity requires prior written approval for the specific purpose. Organizers must obtain approval for fundraising appeals, sponsorship proposals, partnerships, press statements, and public claims of affiliation. They must not imply university, government, clinical, or professional endorsement without permission from the relevant institution.
8A Conflicts of Interest and Related Relationships
Directors, officers, staff, Organizers, reviewers, and others acting for NPREMA must promptly disclose actual or potential personal, family, employment, financial, or business interests that could reasonably affect their judgment in an NPREMA decision. Relevant interests include relationships with applicants, scholarship recipients, vendors, sponsors, affiliated service providers, and companies being reviewed or compared. Disclosures must be updated when circumstances change. Partners and applicants must provide accurate information about relevant relationships when requested.
NPREMA will refer a disclosed conflict to authorized decision makers who do not share that conflict. The affected individual must not vote on or exercise final approval over the matter and must withdraw from deliberations as appropriate under NPREMA’s governing documents and applicable law, except to supply requested factual information. Related transactions and funding decisions must serve NPREMA’s charitable purposes, use fair and reasonable terms, and receive any required independent or board approval. NPREMA will document the disclosure, review, recusal, and approval as appropriate.
Editorial assignments, recommendations, rankings, and reviews must also follow the disclosures in Section 5A. Where a reviewer has a relevant interest, NPREMA will use an appropriate reviewer or approving editor without that interest. It will not represent content as independent when that representation would be misleading. A disclosed affiliation does not automatically prohibit a lawful relationship, but disclosure alone does not authorize an improper benefit, unfair transaction, or misleading review.
NPREMA may require additional disclosures, reassign responsibilities, seek independent review, decline or suspend a transaction, or take corrective action when a conflict cannot be adequately managed. This section supplements NPREMA’s governing documents and any separate board adopted conflict of interest policy; it does not replace mandatory approval procedures or applicable law.
9 Safety Insurance and Safeguarding
Organizers must assess activity risks, secure required permissions and permits, arrange suitable supervision, and implement appropriate safety and emergency procedures. Activities involving minors or vulnerable people require suitable screening, training, boundaries, and safeguarding measures, including background checks where required by law or NPREMA’s written requirements. Applicable reporting duties remain in force.
NPREMA may require evidence of liability or other insurance and additional insured status where appropriate. No Organizer or participant may assume coverage under an NPREMA policy without written confirmation. General guidance or remote administrative assistance does not constitute continuous on site supervision or a certification that an activity is safe.
Clinical services, research involving human participants, handling of patient information, and other regulated activities require separate written approval and all applicable professional, institutional, ethical, and legal authorizations. Participants may not act beyond their qualifications. This allocation of responsibilities does not eliminate duties that applicable law independently imposes on NPREMA.
9A Mentorship Youth Programs and Wellness Support
Mentorship and tutoring depend on suitable matches, volunteer availability, and Program capacity. NPREMA may decline or change a match, set communication and attendance rules, or discontinue a relationship when needed for safety, suitability, or compliance. Mentors must maintain professional boundaries, avoid personal solicitation and unauthorized private arrangements, and use the channels approved for the Program. Tutors may assist learning but may not complete graded work, impersonate an applicant, or help violate academic integrity or examination rules.
Youth participation requires the relevant guardian and institutional permissions and Program safeguards. Organizers must follow NPREMA’s approved supervision and communication rules; this website is not a substitute for the separate enrollment, emergency contact, safeguarding, or consent documents required for a youth Program. No participant should assume a mentor is a licensed healthcare provider, admissions official, or authorized institutional representative solely because of an NPREMA profile.
Wellness resources and peer support are not emergency response services, diagnosis, or treatment. Online forms, messages, and volunteer channels are not continuously monitored. For an immediate emergency, contact the appropriate local emergency service rather than relying on an NPREMA response. Participants should avoid submitting unnecessary medical records or other sensitive information through general website forms.
10 Donations and Control of Charitable Funds
All fundraising using NPREMA’s identity or donation systems requires prior written approval. NPREMA may approve or reject fundraising language, payment methods, beneficiaries, and expenditures. Organizers may not divert funds into personal accounts, issue their own charitable receipts on NPREMA’s behalf, or promise that contributions will be transferred to a particular person.
Contributions accepted by NPREMA are administered under NPREMA’s control for its charitable purposes and subject to any donor restrictions it has accepted. A Program founder or Organizer has no personal ownership interest in those funds. NPREMA may refuse or return a contribution, verify the source and intended use, and decline a restriction inconsistent with its mission, obligations, or administrative capacity.
If an approved purpose becomes unlawful, impossible, or impracticable, NPREMA will handle the affected funds consistently with accepted donor restrictions and applicable law, including obtaining donor consent or other required authorization before changing a binding restriction. These Terms do not authorize unrestricted redirection of restricted donations. Tax deductibility depends on applicable law and the donor’s circumstances and is not guaranteed.
11 Administrative Retention and Program Expenses
Unless a signed Program agreement specifies otherwise, NPREMA may retain up to 28% of net donations received for a hosted Program to support organizational overhead and administration. “Net donations” means contributions actually received and cleared, less transaction and payment processing fees, refunds, reversals, and chargebacks. The applicable rate must be disclosed to the Organizer before acceptance and reflected accurately in fundraising disclosures where required.
Approved direct Program costs may also be paid from the remaining balance, subject to the approved budget and donor restrictions. NPREMA will not charge the same expense twice. Costs beyond the disclosed administrative retention and approved budget require written agreement. Organizers have no authority to bind NPREMA to unapproved expenses and should not incur expenses expecting reimbursement without prior approval.
12 Disbursements and Financial Records
Program funds may be used only for approved charitable activities and authorized, documented expenditures. NPREMA may pay approved vendors directly or require invoices, receipts, identity verification, grant terms, and expenditure reports before releasing funds. It may maintain reasonable reserves for anticipated refunds, chargebacks, liabilities, or approved commitments.
Where transfer to an approved recipient is authorized, NPREMA ordinarily aims to process payment within 2 to 5 business days after funds have cleared, all required documentation has been accepted, and the expenditure has been approved. This is a target rather than a payment guarantee. Banking delays, verification, insufficient available funds, legal restrictions, disputes, or compliance concerns may delay payment.
NPREMA may withhold or decline a disbursement it reasonably believes is unsupported, unauthorized, unlawful, inconsistent with donor restrictions, or contrary to the approved charitable purpose. It may request additional records before deciding. For Programs receiving more than $2,500 in donations during a calendar year, NPREMA will make an annual financial summary available to the authorized Organizer on reasonable written request. NPREMA may set reasonable reporting formats and schedules; statutory disclosure duties are unaffected.
13 Ownership of Submissions and Publication Rights
Scope of submissions. “Submissions” means information, responses, essays, personal statements, articles, blog posts, manuscripts, photographs, videos, artwork, reports, datasets, and other materials you provide to NPREMA in any format or through any submission channel, including website forms, scholarship and other applications, publication submissions, email, surveys, and Program submissions. This section applies to Submissions made after you accept it through a valid written or electronic agreement. It does not retroactively transfer rights in earlier submissions without the rights holder’s valid agreement.
Assignment of ownership. In consideration of NPREMA’s receipt and consideration of your Submission and the other mutual promises in these Terms, by signing or validly electronically signing an agreement incorporating this section and submitting the material, you hereby irrevocably assign to NPREMA all of your right, title, and interest in and to each Submission, including its copyright and other transferable intellectual property rights, worldwide for the full duration of those rights and any renewals or extensions, subject to rights that cannot lawfully be waived or transferred. To the extent assigned, NPREMA becomes the sole and exclusive owner of those rights, and you retain no ownership or approval right, except as NPREMA expressly agrees in writing or applicable law requires. NPREMA may register, enforce, license, transfer, and otherwise exercise the assigned rights.
Publication and reuse. NPREMA may, in its discretion, retain, review, edit, excerpt, adapt, translate, combine, reproduce, publish, distribute, sell, license, and otherwise use Submissions, in whole or in part, in any media or format now known or later developed. Permitted uses include blogs, websites, newsletters, reports, statistical analyses, educational and training materials, books, essay collections, and other publications, subject to the privacy protections below. No further approval, attribution, royalties, compensation, or accounting to the submitter is required unless separately agreed in writing or required by law. Submission does not obligate NPREMA to select an applicant, provide an award, publish a work, or use any material.
Resulting works and information. As between NPREMA and the submitter, NPREMA exclusively owns the transferable intellectual property rights it acquires or creates in publications, compilations, adaptations, analyses, statistical presentations, curricula, and training materials produced from Submissions, including books containing submitted essays, to the extent those rights exist under applicable law. This does not create exclusive ownership of underlying facts, ideas, public domain material, or other information that cannot legally be owned.
Author privacy. When republishing private application materials, scholarship essays, or other nonpublic Submissions in books, essay collections, public training materials, or other public resources, NPREMA will remove or alter author names, contact details, and other direct identifiers and will review the content to remove or alter contextual details that could reasonably identify the author or another private individual. NPREMA will use aggregated or appropriately deidentified information for public statistical reporting and will avoid reporting small groups or distinctive combinations that could reasonably identify an individual. NPREMA will not publicly identify the author or publish such private material in identifiable form without separate express consent or a legal requirement. Public articles or blogs submitted expressly for publication under the author’s name may carry the separately authorized byline. Ownership of a Submission does not transfer ownership of the author’s identity, waive statutory privacy rights, or authorize unrestricted publication of personal information. The Privacy Policy and applicable law continue to govern personal information.
Rights you may transfer. You represent that you own the rights assigned or have the rights holder’s authority to transfer them. Do not submit another person’s protected work, confidential records, or personal information without appropriate authority. Third party materials and restrictions must be identified before submission and accepted by NPREMA in writing. Existing Program names, trademarks, domains, and other branding assets are not assigned merely by including them in an application or document; any ownership transfer of those assets must be expressly identified in a signed agreement. NPREMA retains ownership of its own names, logos, websites, systems, templates, and records.
Fallback rights and legal exceptions. To the extent an assignment is ineffective or a right cannot be assigned but may be licensed, you grant NPREMA a worldwide, perpetual, irrevocable, transferable, sublicensable, royalty free, nonexclusive license to exercise the publication and reuse rights above, subject to the same privacy protections and applicable law. You waive moral rights only to the extent legally permitted and agree to sign reasonable documents needed to confirm an authorized transfer. Protected consumer reviews and feedback are excluded from the ownership assignment, and no ownership transfer or prohibited waiver is required for them. Any license to use such reviews is nonexclusive and limited to lawful uses. For a minor’s Submission, NPREMA must obtain an agreement from the legally competent rights holder or authorized representative to the extent required by law; these Terms alone do not establish that authority.
14 Branding and Continuity
Any permission to use NPREMA branding is limited, nonexclusive, nontransferable, and revocable. NPREMA may require changes to or removal of unauthorized or misleading materials. Approval of one use does not approve other uses.
An Organizer’s departure does not require NPREMA to delete its records, dismantle its platforms, or discontinue a Program. Subject to intellectual property rights, donor restrictions, privacy obligations, and signed agreements, NPREMA may appoint replacement leadership, continue or reorganize an approved Program, preserve its history, and use materials within the rights granted to it. NPREMA may acknowledge contributions in its discretion but is not required to provide continuing leadership status, approval rights, compensation, or a permanent public profile.
15 Volunteers Titles and Verification
A volunteer appointment does not itself create an employment, partnership, joint venture, or agency relationship or an entitlement to wages, benefits, reimbursement, or future employment. Actual legal status and nonwaivable employment rights remain governed by applicable law and any separate agreement. Required training, conduct rules, and reporting duties apply throughout the appointment.
NPREMA may define, revise, suspend, or end volunteer responsibilities and titles within its governing rules and applicable law. Service hours, certificates, recommendations, and references are subject to verification and any announced requirements. NPREMA may refuse unsupported verification, correct inaccurate records, or withdraw recognition obtained through material misrepresentation. A requested letter or certificate is not guaranteed.
16 Privacy Confidentiality and Communications
Personal information is handled under NPREMA’s separately published Privacy Policy and applicable law. These Terms do not replace that policy or authorize undisclosed data practices. Organizers must use approved systems, limit access to authorized people, and use participant and donor information only for approved purposes. They may not sell, export for personal use, or retain unauthorized copies of that information. The ownership and publication rights in Section 13 remain subject to this section, the Privacy Policy, and applicable law.
Nonpublic donor records, participant information, credentials, financial details, and internal operational information must be protected during and after participation. Required legal disclosures, protected reporting, and disclosures to professional advisers under appropriate confidentiality duties remain permitted. NPREMA does not promise absolute confidentiality for unsolicited proposals; confidential submissions require a separate written arrangement.
Operational communications may be sent to the contact details you provide. Marketing communications, text messages, photographs, recordings, and use of identifiable likenesses require the notices and consents applicable to the specific use. Acceptance of these Terms alone is not blanket consent to promotional texts, public disclosure of personal information, or unrestricted media use.
16A Content Complaints and Copyright Notices
To report suspected copyright infringement, privacy violations, impersonation, or other unlawful content, contact info@nprema.org with the specific URL or location, a description of the issue, your contact details, and supporting evidence. For copyright concerns, identify the protected work, the disputed material, your authority to act for the rights holder, and the relevant good faith and accuracy statements. NPREMA may seek more information, restrict access, preserve evidence, notify the submitter where appropriate, or remove content while reviewing a credible concern. It may terminate repeat infringers in appropriate circumstances, subject to applicable procedures and law.
This general reporting channel is not a representation that NPREMA has registered a designated agent or qualifies for a particular statutory safe harbor. If NPREMA publishes a formal DMCA notice and counter notice procedure, use the designated agent and current instructions listed there. No claimant should knowingly submit a materially false notice. These procedures do not eliminate lawful objections, counter notices, or remedies.
17 Fees Refunds and Cancellations
Prices, payment schedules, membership periods, cancellation terms, and any recurring billing must be disclosed before payment. Unless a more favorable written policy or applicable law applies, membership fees and completed service charges are nonrefundable once the membership begins or the service is delivered. A recurring payment arrangement requires separate, clear authorization and a disclosed cancellation method.
Event and paid Program refund conditions must be displayed before registration. If NPREMA cancels a paid event or materially fails to provide a paid service, it will provide any refund or other remedy required by the purchase terms and applicable law. Donations are generally final once accepted, subject to errors, unauthorized transactions, accepted gift terms, and applicable legal requirements. Concerns should be reported promptly to info@nprema.org. Nothing here removes lawful payment dispute or consumer rights.
17A Merchandise Digital Products and Orders
When NPREMA is the seller, product details, prices, taxes, shipping charges, delivery estimates, return conditions, and any special restrictions will be disclosed with the product or before payment. NPREMA may decline an order for legitimate reasons, including unavailable stock, suspected fraud, or a material pricing error, subject to applicable law. If a paid order is cancelled, the affected payment will be refunded. An order confirmation does not authorize undisclosed price increases or substitutions.
For physical merchandise, NPREMA will provide any delay notice, cancellation option, and refund required by applicable shipping laws. Returns, exchanges, and any restrictions for customized or made to order items are governed by the policy disclosed before purchase; those restrictions do not eliminate remedies for defective, incorrect, or undelivered goods. A third party fulfillment provider does not eliminate responsibilities NPREMA retains as the seller. When an external retailer is the seller, its purchase terms apply.
Digital downloads and access products are licensed for the permitted personal use and access period disclosed before purchase. Delivery or access does not transfer NPREMA’s intellectual property rights. Refund restrictions, technical requirements, and access expiry must be disclosed before payment and remain subject to mandatory rights. Purchases are not automatically charitable donations, and any charitable deduction depends on applicable law and the value of benefits received.
18 Scholarships Awards and Opportunities
Eligibility, deadlines, selection criteria, available funding, and any award conditions are governed by the relevant announcement or award agreement. An application, nomination, interview, or preliminary communication does not create an entitlement to selection. NPREMA may verify information, seek additional materials, and decline or withdraw an award for material misrepresentation or failure to satisfy its conditions, consistent with law and any binding commitment.
19 Suspension Termination and Transition
NPREMA may decline, suspend, limit, or end hosting, recognition, access, or participation for noncompliance, inactivity, safety or legal concerns, resource limitations, conflicts with its mission, or other legitimate organizational reasons. Immediate action may be taken where NPREMA reasonably believes delay could harm people, funds, systems, or compliance. Otherwise, NPREMA may provide notice and an opportunity to correct concerns in its discretion, subject to governing documents and applicable law.
Organizers may request withdrawal in writing but must complete a reasonable transition. Upon suspension or termination, they must stop representing themselves as authorized, cease unapproved fundraising, return NPREMA property and unused advances, transfer organizational records and access, and cooperate with reconciliation and participant communications. Only credentials belonging to NPREMA or required for its authorized administration must be transferred; personal passwords must not be shared.
Termination does not entitle an Organizer to charitable balances, donor lists, NPREMA assets, lost future funding, or personal compensation. Remaining funds are handled under accepted donor restrictions, approved commitments, signed agreements, and law. NPREMA is not required to maintain a hosted page indefinitely. Obligations concerning accrued payments, records, confidentiality, intellectual property, indemnification, and disputes survive to the extent applicable.
20 Disclaimers and Participation Risks
To the fullest extent permitted by law, websites, free resources, and services are provided “as is” and “as available,” without warranties of merchantability, fitness for a particular purpose, noninfringement, uninterrupted availability, or error free operation. NPREMA does not guarantee funding, publicity, participation levels, academic results, or a Program’s success. Express commitments and legally required warranties remain applicable.
You are responsible for deciding whether an activity is suitable for you and following safety instructions. Activities may involve travel, interactions with others, and physical or online risks. This notice is not a blanket release of personal injury claims. NPREMA may require a separate activity specific consent, insurance confirmation, or lawful waiver where appropriate.
21 Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, NPREMA AND ITS DIRECTORS, OFFICERS, EMPLOYEES, AND AUTHORIZED REPRESENTATIVES WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES ARISING FROM THESE TERMS OR THE SERVICES, INCLUDING LOST PROFITS, LOST OPPORTUNITIES, OR LOSS OF GOODWILL, EVEN IF ADVISED OF THEIR POSSIBILITY.
TO THE FULLEST EXTENT PERMITTED BY LAW, THEIR TOTAL AGGREGATE LIABILITY FOR CLAIMS ARISING FROM THESE TERMS OR THE SERVICES WILL NOT EXCEED THE GREATER OF $100 OR THE FEES YOU PAID DIRECTLY TO NPREMA FOR THE SPECIFIC SERVICE GIVING RISE TO THE CLAIM DURING THE 12 MONTHS BEFORE THE EVENT.
These exclusions and limits do not apply to fraud, gross negligence, willful misconduct, liability for death or personal injury where limitation is prohibited, or any other liability or remedy that cannot lawfully be excluded or limited. They do not reduce NPREMA’s obligations to account for and properly administer charitable funds, honor donor restrictions, or provide legally required refunds.
22 Indemnification
To the extent permitted by law, Organizers and organizational partners agree to defend, indemnify, and hold harmless NPREMA and its directors, officers, employees, and authorized representatives from third party claims, losses, damages, and reasonable legal expenses to the extent arising from their unlawful conduct, material breach of these Terms, unauthorized commitments, infringement of others’ rights, or negligent or wrongful acts in organizing or operating a Program.
In addition, to the extent permitted by law, each adult contributor or submitter who accepts these Terms agrees to defend, indemnify, and hold harmless the same protected parties from third party claims, losses, damages, and reasonable legal expenses to the extent caused by that contributor’s or submitter’s unlawful conduct or material breach of the submission warranties in Section 13. This includes submitting plagiarized material, images or other protected works without the required rights, unlawfully disclosing confidential records or personal information, or knowingly submitting materially false factual allegations for publication. This obligation applies only to rights, content, and conduct for which the contributor or submitter is responsible. It does not impose liability for lawful criticism, honest opinions, protected consumer reviews, protected reporting, or NPREMA’s independent additions, alterations, or uses outside the rights granted.
The indemnification obligations in this section do not extend to the extent a claim results from NPREMA’s own negligence, fraud, willful misconduct, or other conduct for which indemnity is prohibited. NPREMA will give reasonably prompt notice of a claim and may participate in or assume its defense with counsel of its choosing, with recoverable costs subject to the scope of this indemnity. No settlement may admit fault by, impose obligations on, or restrict NPREMA without its written consent, which will not be unreasonably withheld.
23 Complaints and Disputes
Please direct concerns to info@nprema.org with relevant details. NPREMA may use an internal review process and request supporting records. The parties will attempt in good faith to resolve a dispute informally for up to 30 days after written notice, unless urgent action is needed. This process does not prevent a complaint to a regulator, legally protected reporting, an eligible small claims action, urgent protective relief, or filing needed to preserve a legal deadline.
These Terms are governed by New York law, without its conflict of laws rules, except where mandatory law requires otherwise. Subject to nonwaivable jurisdiction and venue rights, disputes arising from these Terms must be brought in state or federal courts located in New York County, New York, and the parties consent to those courts. These Terms do not impose mandatory arbitration or waive rights that cannot lawfully be waived.
23A Ombudsman and Resolution Services
NPREMA’s ombudsman and resolution activities provide voluntary guidance, referrals, and informal assistance within the scope actually accepted. They are not a court, university disciplinary office, medical licensing board, or substitute for professional legal representation. NPREMA cannot compel an external institution to change a grade, admit a student, grant an accommodation, or take disciplinary action. It does not determine legal eligibility or professional fitness to practice medicine on behalf of a regulator.
Participation does not by itself establish an attorney client, therapeutic, or other privileged professional relationship. Any such professional engagement requires a separate agreement with an appropriately qualified provider. Confidentiality is subject to the specific intake notice, authorized sharing, safety and reporting duties, valid legal process, and applicable law. Access should be limited to those reasonably needed to handle the matter. NPREMA may decline or refer a matter outside its role or capacity, manage conflicts of interest, and set reasonable process requirements. Seeking informal assistance does not suspend school, agency, court, or other filing deadlines.
24 Changes and Order of Precedence
NPREMA may update these Terms prospectively by posting a revised version with its effective date. Material changes will receive reasonable advance notice where practicable and additional acceptance where required. Changes do not retroactively alter accrued claims, accepted gift restrictions, or a signed agreement without any required consent. If you do not accept applicable revised terms, you must discontinue the affected service, subject to existing obligations and legally required remedies.
A separately signed agreement with NPREMA controls over these Terms to the extent of a conflict. Otherwise, specific Program or purchase terms disclosed and accepted for a service control over these general Terms for that service. The Privacy Policy governs descriptions of personal information practices. NPREMA’s governing documents and mandatory law remain controlling. Posting this policy alone does not amend an existing signed hosting agreement.
25 General Provisions and Contact
If a provision is unenforceable, it will be limited or severed to the extent necessary, and the remaining provisions will continue in effect. Failure to enforce a provision does not waive later enforcement. You may not transfer your contractual rights or obligations without NPREMA’s written consent. NPREMA may transfer them to a lawful successor, subject to applicable charitable restrictions and other legal obligations.
NPREMA is not responsible for delay caused by events beyond its reasonable control, subject to applicable law and any required refund or other remedy. These Terms and applicable accepted supplemental agreements constitute the agreement concerning their subject matter. Only an authorized NPREMA representative may agree to an exception or amendment on NPREMA’s behalf.
For policy questions, Program approvals, financial concerns, or written notices, contact the National Pre-Medical Association at info@nprema.org through www.nprema.org.